How virtual administration is changing the game for businesses

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The world of business is constantly changing and evolving, with all kinds of new trends coming and going. But one trend that certainly looks like it’s here to stay is virtual administration.

The provision of remote services covering all sorts of professional assistance to clients, including virtual administration, is changing the business landscape by shifting the way establishments employ staff. Consider the significant shift businesses have had to make in accepting and trusting how many jobs can be performed well, online.

With a virtual assistant handling your administration, the business owner can move their focus from time-consuming administrative tasks to responsibilities better suited to their mandate, all the while supporting their own work-life balance. Handing over administrative tasks to a virtual assistant is one step. Developing trust in their grasp on your business and goals is another. A little bit of time dedicated to this process will allow businesses to grow faster while spending less money. Your processes may even become more environmentally friendly as a result.


It allows scalable hiring


A significant shift that the world of business is currently experiencing is the move from hiring inhouse employees and, instead, outsourcing administrative tasks to virtual employees.

Finding a good inhouse administrator in the current market is difficult. Talented administrators are often worth a lot more than what a business can afford. Hiring a virtual assistant to manage your admin workload saves you money as you only have to pay for their time, and there is no expense in setting up an office space and purchasing equipment for them. In addition, you are not liable for their benefits and taxes.




For most businesses, it is easier and more affordable to hire a business-grade virtual assistant to handle their administration. Hiring a virtual administrator from a company like ours means that your virtual employee has been fully vetted and is a highly skilled professional.

If you are having trouble scaling your business while managing day to day admin, virtual administration can help you in narrowing down new leads and evaluating prospects as well as preparing business proposals and contracts.

As your business grows, you can always increase the number of hours your virtual administrator provides to you, or you can take on multiple virtual assistants to build your business.


It encourages greener business


It is quite possible that your organisation still relies heavily on physical paperwork and filing systems. Having a virtual administrator will force your organisation’s admin systems online.

There are hundreds of free cloud-based tools that your business can make use of for storing administrative documents, data and files; such as Google’s G-Suite products. Not using paper and printing ink, and having someone working virtually, will save you money and will greatly reduce your carbon footprint.

Being carbon-conscious is not only good for the environment, it is also good for business. Many of your potential clients may be focused on doing greener business and, therefore, would be keener to hire an organisation that is aware of the impact their practices have on the environment.


It promotes a work-life balance


Maintaining a healthy work-life balance is an important aspect of any work environment, helping to reduce stress and prevent burnout in the workplace.

Hiring a virtual assistant to tackle your administration shaves time off your work week, allowing you to achieve and maintain a good work-life balance, knowing you don’t need to put in those extra hours to ensure your admin is up to date.




Most virtual administrators are trained to follow routines and work independently. This means you don’t have to worry about constantly providing instructions and direction for administrative tasks. Our virtual administration clients have often shared with us how daily, weekly, and monthly tasks with clear outcomes are taken care of automatically and on schedule.


It allows more time for you to work on your business


It’s become expected of a business owner to wear multiple hats and play a variety of roles within their organisation. However, trying to take on every task yourself will result in minimum productivity. Having your administration outsourced enables flexibility in terms of how you manage the time you spend on your business, allowing you to do more of what you love about your work.

With your virtual administrator taking care of daily time-consuming tasks in the background, you can truly focus on your business, dedicating your attention to core business functions, such as growing your client base.




With more free time, you can focus on growing your business, while your virtual assistant provides you with essential administrative services tailored to meet your needs and supporting your business goals.

An example: If you have someone successfully handling customer queries, managing your emails, planning and coordinating your meetings, filing financial statements, and managing your schedule, this frees up your time to be truly productive and efficient.

While doing everything yourself within your business is a great way to learn about all the aspects of running a company, it can quickly become overwhelming and acutely time-consuming. And what if you don’t have time to master specific skill sets that are required to successfully perform certain business functions? Making the switch to virtual administration means that you can hire employees who are particularly skilled in certain areas to handle aspects of your business that you may not have the know-how to do yourself. Also, tasks are completed faster if there is a dedicated employee carrying them out. Free up valuable management time to allow yourself to focus on revenue and growth strategies.


Virtual administration is truly changing the game for businesses. Having your organisation’s administration handled by a virtual employee means freeing up time to do what you do best, saving money, and being more environmentally friendly in the way you run your business. What’s not to love?

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Since 2015, we’ve empowered thousands of businesses to scale efficiently and optimise their operations with seamless access to a pool of quality remote talent through a flexible subscription model.

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