As a small business owner, staying on top of accounting is crucial for the health and success of your business. Here are some tips and tricks to help you keep your finances organised and ensure that you can make your financial decisions with ease and confidence. 

Keep your eye on expenses and income

Keep track of your expenses and income. It’s important to keep track of all of your income and expenses, so you have a clear picture of your business’s financial health. This can help you identify areas where you may be overspending and therefore help you to make adjustments as needed.

Determine your income sources. For example, identify all the streams you expect to gain some revenue. This may include investments, sales, and savings. Similarly, acknowledge your expenses. Rent, supplier costs, manufacturing, if you’re offering a product, and licences are all examples of some overheads you may expect to pay each month.

Use accounting software

There are many software options that can help you manage your finances more efficiently. Some popular options include QuickBooks and Xero. These programs can help you track your income and expenses, create financial reports, and even automate tasks like invoicing and tax preparation. Remember that incorporating an efficient system can save you a lot of time and money, making it an excellent investment for your business.  

Money matters

Set up separate business bank accounts. Setting up a different bank account for your business and personal finances is a good idea. Doing so will be much easier to track your business’s financial transactions and tax requirements. And it is good common sense. Remember, oil and water don’t mix!

Create a budget. A budget can help you plan for the future and ensure you have enough funds to cover your monthly expenses. For example, allocating funds to various operations in your business, such as marketing, will help you stay on track. 


Invoice your clients promptly. Make sure to send invoices to your clients as soon as you complete a job or project. Implement a system to ensure you remember to invoice and follow up on late payments. 

Organise all of your financial records in one place, so you can easily access them when needed. This can save you time, help you avoid mistakes, and ensure you keep an eye on your cash flow. For example, if you notice that you are constantly running low on money, you may need to find ways to increase your income. 

Get professional help

Seek professional help if needed. If you’re having trouble managing your finances, consider hiring an accountant or financial advisor to help you out. They can provide guidance and expertise to help you make better financial decisions for your business.

A Virtual Assistant can help you keep track of your finances, oversee the implementation of software and systems and even handle your bookkeeping. By hiring a virtual assistant to take care of the necessary financial processes needed to run a successful business, you’re putting yourself in the best position for your business to thrive for many years to come.  

Outsourcery offers business services, including bookkeeping and accounting, at affordable prices. Contact us today for a free consultation to learn how your business can benefit from guaranteed world-class services without any HR or employment hassles.

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